Registrations & Hotels
Registration

For information about registration and hotel accommodation, please contact:

OIC s.r.l.
Viale G. Matteotti, 7 – 50121 Florence, Italy
Tel. +39 055 50.35.370
registrationmbe2022@oic.it

How to Register

Please note that this is the official Matrix Biology Europe website for registrations and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

Advance registrations are preferred in order to facilitate planning of the Congress’s scientific sessions.

Off-line registrations and requests of pro-forma/ invoices sent by fax or mail are subject to an additional € 19,00 for administration expenses.

Pre-registration will be accepted until 23 September 2022.

After this date only on-site registrations will be possible.

Individual Registrations:
Participants may proceed through our on-line tool:
Group Registrations:

If you need to register more participants and need one collective invoice, please ask for a group account by contacting the Registration Office OIC to registrationmbe2022@oic.it

The group account does not allow any discount on registration fees.

Info & Fees

Registration fees are in Euro (VAT 22% included). Registration fees will be adjusted according to VAT charge alignment.

REGISTRATION FEES
(tax included, if applicable)
EARLY
Until 31 May 2022
REGULAR
From 1 June 2022
to 1 September 2022
LATE
From 1 September 2022
and Onsite
Delegates € 450,00 € 500,00 € 550,00
Delegates Under 30* € 250,00 € 300,00 € 350,00

* Copy of valid document must be uploaded in the on-line platform directly (pdf format is required) during the registration process

Registration is mandatory for all oral and posters presenters and should be completed by 15 July 2022 .

REGISTRATION FEES INCLUDE
  • Access to the Exhibition Area and Poster Area
  • Congress kit including final program, name badge, certificate of attendance
  • Abstract book (available only online on www.mbe2022.org)
Visa Information

For some nationalities, a Visa is required in order to enter Italy.  Foreign participants should contact the Italian Embassy or Consulate in their home country to determine their particular Visa requirements.
Participants requiring Visas should initiate the application process at least 3 months prior to their departure date.

The Organising Secretariat OIC is not able assist participants with their Visa application and cannot intervene with Embassies or Consulates on behalf of any participant.

For additional details, please visit the following websites:

Letter of Invitation (for Visa Application)

To request a Visa invitation letter please log into the online registration link and enter the module “VISA invitation letter request”.
Only participants fully registered in the conference can obtain a personal invitation letter and only once the full payment of the registration fee is received.
Relevant expenses for hardcopy of the invitation letter sent by express courier must be paid in advance.

Important notice: visa invitation letter only aims to assist participants who need to obtain a visa or permission to attend the Congress and it is not a commitment from the organizers to cover any kind of expenses or to provide any financial support. All expenses incurred in relation to the conference remain the sole responsibility of the participant.

Terms of Payment and Invoice issuing

Payment by Credit card: The following credit cards are accepted: American Express, VISA, MasterCard

We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).
As an OIC Group customer, your payments will become even more secure.
To get more information about this, please visit our dedicated page available 1 September 2022.
Cash payment in Euros will be accepted on-site in Florence.

The following credit cards are accepted:

  • American Express
  • VISA
  • MasterCard

Account name:
OIC srl
Bank name:
Intesa Sanpaolo SpA
Bank address:
Viale Matteotti, 20r – 50132 Florence, Italy
IBAN:
IT85 V030 6902 9010 0000 0010 628
SWIFT code:
BCITITMM 

Charges:

Bank transfers must not involve charges for the recipient

Important Information:

Please indicate your name and surname and MBE2022 as reference on your payment so that we can identify you for confirmation

Invoices:

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
Nota per la fatturazione alle pubbliche amministrazioni italiane

Le iscrizioni per i dipendenti delle Pubbliche Amministrazioni dovranno essere corredate di ordine di acquisto in forma elettronica da parte degli enti del Servizio sanitario nazionale, ai sensi dell’art.1, comma 414, della legge 27dicembre 2017, n. 205 da inviare ai seguenti indirizzi e-mail registrationmbe2022@oic.it and oic@pec.oic.it oppure tramite ordine elettronico NSO
con i seguenti codici:

CODICE
VALORE
CODICE NSO NSO0:59AL6KSE
Peppol ID – OIC S.r.l. 0211:it03200110488

Per poter ricevere fattura intestata ad un ente pubblico ed emessa con scissione di pagamento oppure in esenzione IVA ai sensi dell’art. 10 del DPR 633/72 come modificato dall’art. 14, comma 10 della legge 24 dicembre 1993 n. 537, dovrà essere inviato ORDINE DI ACQUISTO, come sopra indicato, contenente tutti i dati fiscali dell’Ente, oltre al codice univoco PA in cui si specifichi che il dipendente (indicare nome e cognome) per cui viene richiesta l’iscrizione è autorizzato a frequentare l’evento per aggiornamento professionale; oltre ad ogni altra eventuale informazione che l’Ente stesso ritenga necessaria ed opportuna per facilitare l’identificazione del pagamento del servizio come da norma della fatturazione elettronica.

IN MANCANZA DELLA DOCUMENTAZIONE RICHIESTA E SOPRA DESCRITTA NON POTRANNO ESSERE EMESSE FATTURE INTESTATE AD ENTI PUBBLICI; in questo caso il pagamento dovrà essere inclusivo di IVA e la fattura verrà intestata al partecipante. Non verranno accettate richieste di modifica delle fatture già emesse o di rimborso dell’IVA versata dopo il termine del congresso.

Cancellations and Refunds

We advise you to consider the risk of Coronavirus (COVID-19) and associated government measures. Therefore, your cancellation request will be handled as per below cancellation policy.

Any change or cancellation requests must be officially submitted in writing to OIC to: registrationmbe2022@oic.it

  • For cancellations received by 27 June 2022 the paid amount will be refunded with a deduction of 30% that will be invoiced as penalty
  • For cancellations received by 1 Sptember 2022 the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty
  • No refund will be processed for cancellations received after  1 September 2022
  • An administrative fee of € 50 will be applicable for name changes. For the replacement of a delegate, written permission from the originally registered participant will be required, along with full contact details of the substitution.
  • Anyone unable to attend the congress after paying, and/or unable to transfer the registration fee to another person, must cancel his/her registration. The registration fee will be refunded if the request is received prior the above cancellation deadline dates.
  • If you are unable to attend the Congress because you were denied a Visa to enter the country, you will be granted a refund only if you submit a copy of your visa rejection letter. The refund will be issued less the cancellation fee above stated. 
  • Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters.
  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
Liability Disclaimer

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.
All delegates are urged to take personal travel insurance.
OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.

Hotel Accommodation

Participants can book accommodation on their own via the provided link below:

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